How to build a maintenance schedule around a work week, the five things to track per unit, and the intervals that keep vans and pickups earning instead of waiting.
A fleet of three runs on the same physics as a fleet of thirty: the schedule has to fit the work week, the paperwork has to fit on one page per unit, and the intervals have to happen before the breakdowns choose their own timing. Here is the system we set small fleets up on.
Pick the quietest half day your week reliably has, and rotate one unit through it. Three units means each one gets seen roughly monthly, five units roughly every five weeks, which is about right for work miles. The visit is the oil service plus the look around, and anything found gets scheduled rather than discovered on a job site.
Work vans and pickups live in severe service: idling, short hops, full loads, gravel. Oil by the shorter interval on the sticker. Tires rotated every service. Brakes measured every service and replaced by the numbers rather than by the noise, because a unit that squeals on a customer's driveway is its own kind of expensive. Coolant and transmission fluid on the sixty thousand rhythm, moved earlier for units that tow.
A planned half day costs you a scheduled morning. An unplanned failure costs the tow, the reshuffled jobs, the apology call, and usually a bigger repair, because parts that fail in motion take neighbors with them. The schedule is how the small number keeps beating the big one.
Call (605) 339-9717 and describe it in your own words. A minute on the phone usually finds the next step, and most estimates go out the same business day.
